• Projects must be submitted by a Quebec sports federation recognized by the Quebec Ministry of Education (MEQ);
• Projects must be completed within one year, from the date of confirmation of the mentoring project;
• The federation must commit to assigning a person responsible for the coordination and success of the project (example: the supervisor of coaching training within the federation). This person must also participate in monthly meetings with INS Quebec and those responsible for other projects supported in order to contribute to the achievement of the project’s objectives.
• A special committee identified by the Ministry and management of INS Quebec will evaluate the submitted projects.

• The profile of the mentored coach:

-Prospects for a position as head coach of a national team;

– Academic qualifications related to specific sport training;

-NCCP certification level;

-Previous sport experiences as an athlete or coach;

• The relevance of projects to improve the competence of coaches;
• Depending on the application, partial gender parity will be preferred;
• The profile of the targeted mentor;
• The cost of the proposed projects and activities (Best value for the investment).

The mentee coach

The mentee coaches must train full-time (1800 hours) or part-time (900 hours) and have an annual employment contract. Coaches must be associated to one of the following groups:

• Team Quebec Scholarship Coaches;
• Coach of a National sport training center;
• Coach of a resident sport at INS Québec;

N.B. Head coaches of national teams are excluded from this program (some exceptions may apply).

The mentors

Mentors must have a background and characteristics relevant to insure the success of such a project:

• Many years of coaching experience;
• International sport experience as an athlete and/or coach;
• The expertise needed to enable the mentee to achieve the targeted goals;
• A profile that includes experience and qualifications in pedagogy or in individualised coaching;
• Academic training related to the project.

Québec sports federations

The sports federations and the project manager within the federation are responsible and are committed to:

• Plan development activities according to the project’s objectives,
• Coordinating activities according to the needs of the dyad,
• To monitor the project continuously with the expert identified to accompany the dyads,
• File a review of their project;
• Produce a detailed assessment of the final budget and their perceptions and those of mentors about the relevance and effectiveness of the project.

Institut national du sport du Québec

• INS Quebec coordinates and facilitates one meeting per month between the resource people linked to each project (responsible within the federation and mentor). These meetings are designed to collect data related to the pilot project and to enable project managers to discuss the challenges they face and improve their interventions;
• INS Quebec pays the grant to the sports federation in the following terms :

-At the filing of progress reports including the mentor’s fees, the provisional balance sheet of the project and all supporting documents.

-The final balance will be paid at the filing of the final report as well as all supporting documents.

• INS Québec produces a general review of the project after receiving the results of each project and sharing with the participating sports federations.

Expert in individualized counseling

• Supporting the dyads in the creation of their development plan
• Provide monthly support to dyads
• Meets the dyads mid-stage and provides a report to INS Quebec
• Facilitates the end-of-project meeting and assists sports federations and mentees in producing a review that will identify the objectives, the actual process and their perceptions and those of mentors about the relevance and effectiveness of the project.

Timeline for the transmission and approval of supported applications:

• The period for submitting a coach’s application is from January 15, 2021 to February 19, 2021;
• From February 22 to March 12, 2021: INS Québec with the Federation identifies the best mentor for the project.
• In view of the budgetary limits, on March 19, INS Québec forwards the selection of successful candidates to the federations that have submitted eligible projects;
• March 31: INS Québec and the sports federations involved sign an agreement outlining the administrative terms and conditions for financial support;
• Project launch: In early April, INS Québec and the expert in individualized counseling will hold a orientation session with mentors and mentees to introduce them in the process (date to be determined)

The subsidy will be divided in two parts :

• A maximum of $5,000 in fees for the mentor;
• $5,000 is planned to cover the additional expenses related to of the project

Eligible expenses are:

• Fees for a specialist or consultant, accommodation and travel expenses.
• Any other expenses will have to be pre-approved to be added on the final balance sheet.

Please fill out the application form